Operational Consent & Approval Forms

Work order record

• Customer legal/business name, authorised contact and billing details.
• Scope, products, locations, deliverables, formats, quantities, naming scheme and marketplaces.
• Fees, taxes, advance, milestones, revisions, acceptance period and delivery method.
• Providers, unusual risks, retention period, confidential data and special security requirements.
• Both parties’ approval with name, date and a copy of the applicable terms version.

Product custody receipt

• Item/SKU, description, quantity, visible condition, declared value and photographs at receipt.
• Handover and return date, location, authorised persons, packaging and transport method.
• Fragile, hazardous, high-value, perishable or regulated characteristics.
• Loss/damage responsibility, insurance arrangement and signatures at each custody transfer.

Human model, face and voice release

• Verified adult identity and contact details; guardian process is not offered in the initial service.
• Specific authorised face, voice, photograph, video and digital-representation uses, channels, territory and duration.
• Whether synthetic alteration, dubbing, voice generation or a virtual spokesperson is permitted.
• Script approval, prohibited contexts, withdrawal process, compensation and retention/deletion date.
• Separate final-output approval before publication; no implied testimonial or endorsement beyond the approved script.

Product accuracy approval

• Input and final asset identifiers, SKU and version/checksum.
• Confirmation of colour, count, shape, dimensions, material appearance, logo, text, packaging and disclosed alterations.
• Marketplace and advertising claims reviewed by the customer.
• AI/synthetic label and provenance requirement confirmed.
• Approver name, authority, date and approved distribution channels.

Data-processing schedule

• Categories of people and personal data, business purpose and authorised users.
• Hosting and AI providers, processing locations and access method.
• Live-data retention, backup expiry, export and deletion instructions.
• Incident contacts, grievance handling and any localisation or regulatory restrictions.
• Confirmation that controlled-pilot limitations have been understood.

How to use these forms

These are minimum record fields, not signed records by themselves. Copy the relevant checklist into the proposal or work order, fill every applicable field, obtain an identifiable approval and retain the approved version with the job. Ambic should not begin a high-value custody transfer, real-person synthetic representation or production-data deployment without the corresponding completed record.